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Processing of (personal) data by the entity in charge of the online application process

We are pleased that you have applied for a job at Contec-X. Transparency and confidential handling of your personal data is an important basis for good cooperation. We therefore inform you about how we process your data and how you can exercise the rights you have under the General Data Protection Regulation. The following information provides you with an overview of the collection and processing of your personal data in connection with the implementation of the application procedure.

Who is responsible for data processing?
The responsible party is:
Contec-X GmbH
Landsberger Str. 346
80687 München
Managing Directors: Thomas Maierhofer, Bruno Müller
 
How can you contact the data protection officer?
You can contact our Data protection officer at:
intersoft consulting services AG
Beim Strohause 17
20097 Hamburg
Dr. Nils Christian Haag
E-Mail: datenschutzbeauftragter@contec-x.com


Which of your personal data do we use?
We process your personal data insofar as this is necessary to carry out the application procedure. This includes the following data categories:
Standard information:

  • Applicant master data (first name, surname, address, position)
  • Qualification data (cover letter, CV, previous activities, professional qualification)
  • (Work) references and certificates (performance data, assessment data etc.)

Special information required due to the position to be filled:

  • Results of the aptitude test

Other information:

  • Publicly accessible, work-related data, such as a profile on professional social media networks
  • Voluntary information, such as an application photo, details of severely disabled status or other information that you voluntarily provide to us in your application.
From which sources does the data originate?
We process personal data that we receive from you as part of the application process.

For what purposes do we process your data and on what legal basis?
We process your personal data in particular in compliance with the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG) as well as all other applicable laws.
Data processing for the purpose of the application relationship (§ 26 para. 1 BDSG)
Personal data of applicants may be processed for the purpose of the application procedure if this is necessary for the decision on the establishment of an employment relationship with us.
Data processing based on consent given by you (Art. 6 para.1 lit. a GDPR, § 26 para. (2) BDSG)
If you have given us your voluntary consent to the collection, processing or transmission of certain personal data, then this consent forms the legal basis for the processing of this data.

In the following cases, we process your personal data on the basis of consent given by you: 

  • Inclusion in the applicant pool, i.e. we store the application documents beyond the current application procedure for consideration in later application procedures

Due to the legitimate interest of the controller (Art. 6 para.1 lit. f GDPR)
In certain cases, we process your data to protect a legitimate interest of ourselves or a third party:

  • For the defence of legal claims in proceedings under the General Equal Treatment Act (AGG). In the event of a dispute, we have a legitimate interest in processing the data for evidence purposes.
  • Data comparison with EU Anti-Terrorism Lists according to Ordinances (EC) No. 2580/2001 and 881/2002: As a company, we are obliged by EU law to cooperate in the fight against terrorism. No funds may be made available to persons and organisations on the Terrorism lists (prohibition). For this reason, we are obliged to check names against the Terrorism lists.
To whom will your data be disclosed?
Your data will mainly be processed by our HR department and the head of department who fills your position. However, in some cases other internal and external bodies are also involved in the processing of your data.

Internal jobs:

  • Human Resources Department
  • Administration
  • Team leader
  • Works council (currently not available)
Other companies in the group:
Currently none.
External service providers:
Currently none.
If you have further questions about the individual recipients, please contact us at: mail@contec-x.com

Will your data be transferred to countries outside the European Union (so-called third countries)?
Transfer to a third country is not intended.

For how long will my data be stored?
We store your personal data for as long as is necessary to make a decision about your application. If we do not hire you, we may also continue storing your data if necessary to defend against possible legal claims. As a rule, your data will be deleted within 6 months after the end of the application process.
Insofar as an employment relationship does not come about, but you have given us your consent for the further storage of your data, we will store your data until you revoke your consent, but for a maximum of one further year. If there is a specific reason, we may also store your data for a longer period of time for the purpose of defending against possible legal claims.

What rights do you have in connection with the processing of your data?
Every data subject has the right to information under Article 15 of the GDPR, the right to rectification under Article 16 of the GDPR, the right to erasure under Article 17 of the GDPR, the right to restriction of processing under Article 18 of the GDPR, the right to object under Article 21 of the GDPR and the right to data portability under Article 20 of the GDPR. The restrictions according to §§ 34 and 35 of the BDSG (German Federal Data Protection Act) apply to the right of information and the right to deletion.

Right to Object
What right do you have in case of data processing based on your legitimate or public interest?
According to the Art. 21 Para. 1 GDPR, you have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6 para. 1 e GDPR (Data processing in the public interest) or on the basis of Article 6 1(f) DSGVO (Data processing to safeguard a legitimate interest), including profiling based on this provision.
In the event of your objection, we will no longer process your personal data unless we can prove compelling grounds for processing that outweigh your interests, rights and freedom, or the processing is for the purpose of asserting, exercising or defending legal claims.

Revocation of consent
You can revoke your consent to the processing of personal data at any time. Please note that the revocation is only effective for the future.

Right of Information
You can request information about whether we have stored personal data about you. If you wish, we will notify you of the data involved, the purposes for which the data is processed, to whom the data is disclosed, how long the data is stored and what other rights you have in relation to this data.

Further rights
In addition, you have the right to have incorrect data corrected or to have your data deleted. If there is no reason for further storage, we will delete your data, otherwise we will restrict the processing. You may also request that we provide any personal data you have provided to us in a structured, commonly used and machine-readable format either to you or to a person or company of your choice.
In addition, there is a right of appeal to the competent data protection supervisory authority (Art. 77 GDPR in conjunction with § 19 BDSG).
Exercising your rights
To exercise your rights, you can contact the data controller or the data protection officer using the contact details provided. We will process your requests promptly and in accordance with the legal requirements and notify you of the measures we have taken.

Is there an obligation to provide your personal data?
The provision of personal data is neither required by law nor by contract, nor are you obliged to provide the personal data. However, the provision of personal data is necessary for the implementation of the application procedure. This means that if you do not provide us with personal data when applying, we will not be able to carry out the application process.

Changes to this information
If there is a material change in the purpose or manner of processing your personal data, we will update this information in a timely manner and inform you of the changes in a timely manner.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.